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How to create a Zoom meeting in Outlook

If you would like to schedule Zoom meetings and send the meeting invites automatically from Outlook, please see the instructions below.


How to create a Zoom meeting in Outlook
  1. Ensure you have the Zoom Add-In in your Outlook.
  2. To check/add it, click File and then Options.

    [Picture of ZOOM IN OUTLOOK]

  3. In the Outlook Options dialog box, click on the Add-Ins.

    [Picture of OUTLOOK OPTIONS DIALOG BOX]

  4. Confirm that the Zoom Outlook Plugin is listed in the Active Application Add-ins list.

    [Picture of ACTIVE APPLICATION ADD-INS DIALOG BOX]

  5. If the Zoom Outlook Plugin is not listed in the Active Application Add-ins list, go to Manage: COM Add-ins and click Go.

    [Picture of MANAGE: COM ADD-INS DIALOG BOX]

  6. Check the box next to the Zoom Outlook Plugin.

    [Picture of OUTLOOK PLUGINS]

  7. If the Zoom Outlook Plugin is listed in the Disabled Applications Add-ins list, go to Manage, and click on the arrow to get to the Disabled Applications. Click Go…

    [Picture of MANAGE: DISABLED ITEMS DIALOG BOX]

  8. If there are disabled items you will see them in the list below and enable them.

    [Picture of DISABLED ITEMS DIALOG BOX]

  9. Return to Outlook and look on the Toolbar under the Home Tab. Click on Schedule a Meeting or Start an Instant Meeting.

    [Picture of OUTLOOK TOOLBAR]

  10. If you click on Schedule a Meeting you will a double- window, where you can schedule the meeting.

    [Picture of ZOOM DIALOG BOX IN OUTLOOK]

    After creating the meeting, you will get the information automatically transferred to the Outlook appointment invite window below. You can then send it to individuals who will be able in turn to save it directly to their calendars.

    [Picture of MEETING INVITE DIALOG BOXIN OUTLOOK]

  11. If you click on Start an Instant Meeting, you will get the following options. Click on any of them will start your Personal Zoom Meeting.

    [Picture of OUTLOOK TOOLBAR]